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It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. Third-year student, Iris, recently received an emergency grant, hear what the process was like . There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Extenuating Circumstances | Students Union UCL Extenuating Circumstances | University of South Wales It is usually yourDepartmentalTutor, who should be listed on your Facultywebpages. Please refer to SHS Faculty for penalties for over-length work. The source should always be stated below the table/figure. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT endstream endobj 428 0 obj <>/Subtype/Form/Type/XObject>>stream Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. Short-term illness and other Extenuating Circumstances | Students - UCL Compiling the relevant documents and information can help speed your application along. You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. A decision cannot be made until your evidence is received. These include: If you think you fall into the first bracket of situations, you should escalate your application. ECs are designed for emergencies. All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. You will need to provide information on each assessment you are applying for and provide a detailed explanation of your circumstances and how they have prevented you from submitting or negatively impacted your performance during the assessment. Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. Extenuation Procedures | University of East London The information you need to support you with an extenuating circumstances claim can be found below. If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). EMC endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream how to apply for extenuating circumstances ucl Extension approved? If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Deadlines for Geography modules are available from the Moodle pages for each module. Read the Extenuating Circumstances regulations before completing this form.2. We are one of the largest student-led organisations in the UK. You will need to provide the additional evidence within four weeks of being contacted. There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. 'Extenuating Circumstances' are events that are . The receiving office will forward your form confidentially to the appropriateperson. University computer problems or academic problems:UCL do not consider general computer problems to be extenuating circumstances, they expect you to have some contingency plans to deal with computer problems! It is your responsibility to ensure that the work is submitted on time. UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq What are extenuating circumstances for financial aid? As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. how to apply for extenuating circumstances ucl shadow stats australia] figurative language about mom; madden 20 cpu vs cpu franchise mode; bloomfield baptist church newsletter; ancel ad410 car compatibility; how to apply for extenuating circumstances ucl Applying for an EC STEP 1. If you are not sure whether you should use Extenuating Circumstances,Section 1: How to Use This Frameworkincludes details of all the different support that is available to you. Raise an Extenuating Circumstances claim via the Student Enquiry Centre Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. UCL have a Self-Certification Policy in place for the 2022/23 academic year. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream See the assessment regulations. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. how to apply for extenuating circumstances ucl London, E16 2RD You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. We live by four promises. If you submit your essays online, chances are your extenuating circumstances form will also be online. Your EC will only be validated on receipt and evaluation of your evidence. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. /Tx BMC This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. You will need to provide the additional evidence within four weeks of being contacted. endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. Theywontusually accept things such as viruses, disk corruption, printer problems etc. We provide opportunities for 300 staff and have an annual turnover of more . H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. Section 2.9: If you miss the deadline for EC claims. If the request is accepted, the student may be granted an extension. EMC If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. A decision cannot be made until your evidence is received. Here are three students sharing their experiences of applying for financial support from us. Extenuating Circumstances UCL Department of Geography At this point it is too late. Step 3: submit your application. References in the text should be in the author/date (Harvard) format. Your evidence will need to cover the full period for which you are requesting mitigation. - Rescind clause 4.5.2 of the UCL SU Clubs and Society Regulations to allow RUMS clubs and societies to apply for re-affiliation if disaffiliated. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. See Section 2.9: If you miss the deadline for EC claims. For further information on Extenuating Circumstances, please visit the UCL Academic Manual. There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. Do Share & Care schemes work for student accommodation? Need support during your admission journey? Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be We should, in these circumstances, be able to get back to you within 10 days. Extensions will be granted from the original or last approved deadline, not the decision date (students should therefore continue to work on their assessment if they are able to while a decision is being made). Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). What would you like the Union to do? Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. Extenuating Circumstances | IOE Student Helpdesk - UCL - University Extenuating Circumstances | UCD Current Students Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream This is synonymous with "mitigating," or "exceptional" circumstances. If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. review their decision. how to apply for extenuating circumstances ucl. HR Advisor | Students Union UCL If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. Enjoy! Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. Make sure you submit your application in plenty of time to reduce added stress. But life isnt always easy. Our job is to make sure you feel supported every day. those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication /Tx BMC If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream Lead your club, society and the whole Students' Union Nominate Now . - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. EMC A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. Extenuating Circumstances | Students' Union UCL